Human Resources Manager

Objective :

Strengthen our administrative team and manage our human resources efficiently. You will oversee our Montpellier operations, currently consisting of 15 employees, with a projected headcount of 30 by 2025.

Key Responsibilities:

• Recruitment:
  • Actively participate in recruitment processes to attract top talent: draft job descriptions, choose appropriate channels for posting job ads (e.g., APEC, LinkedIn).
  • Ensure optimal onboarding for new employees (provide internal documents, collect administrative paperwork).
  • Create and manage access to company tools and platforms (local access badges, HR software, email addresses).

• Administrative HR Management:
  • Manage employee onboarding and offboarding: register new hires with occupational health services, complete DPAE registration, and enroll employees in health insurance and pension plans.
  • Track medical visits.
  • Draft employment certificates and other documentation.
  • Monitor probation periods.

• HR Policies and Training Development:
  • Contribute to the creation and implementation of HR policies.
  • Develop a training plan in collaboration with management.
  • Pre-select providers, submit proposals to our OPCO SANTE, and track funding and reimbursements.
  • Support management on all HR-related matters.

• HR Documentation and Communications:
  • Draft employment offers, permanent contracts, contract amendments, and job descriptions.
  • Update essential HR documents (e.g., internal policies, welcome booklets, remote work policies, health and safety documents).
  • Write internal communications and notes.
  • Track professional interviews.

• Payroll and Legal Support:
  • Collect payroll data (overtime, on-call, expense claims, sick leave, vacation) and ensure accurate reporting to the Accounting Firm, verifying and uploading information to the employee portal.
  • Maintain a monthly record of meal voucher distributions and place online orders with suppliers.
  • Organize elections for employee representative bodies.

• Additional Responsibilities:
  • Support the Office Manager and/or Marketing Manager in organizing workshops and seminars, including bookings (transport, venues, restaurants, hotels, catering).
  • Order office equipment and supplies.

Note: This is not an exhaustive list of duties.